FOOD
CORPORATIONS RULES AND REGULATIONS, 1965
APPENDIX 1.7
RULES
THE FOOD CORPORATIONS
RULES AND REGULATIONS
(as published in the Ministry of Agriculure,
Deptt. of Food Notifications)
(Corrected upto 19.5.2004)
G.S.R. 117 – In exercise of the powers conferred by section 44 of the Food Corporations Act, 1964 (37 of 1964), the Central Government hereby makes the following rules namely:-
1. Short title - These rules may be called the Food Corporations Rules,
1965.
2. Definitions - In these rules, unless the context otherwise requires-
(a) “Act” means the Food Corporations Act, 1964 (37 of 1964);
*3 (aa) “Advisory Committee” means a Committee constituted under Section 11 of
the Act;
(b) “Board” means a Board of Management established under Section 16 of the
Act;
(c) “Chairman” means the Chairman of the Board of Directors of the
Corporation.
(d) “Corporation” means the Food Corporations of India established under
Section 3 of the Act;
(e) “Director” means a Director of the Corporation;
*1 (ee) “Form” means a form appended to these rules;
(f) “Managing Director” means the Managing Director of the Corporation;
(g) “Member” means a member of the Board.
*2,4,5,6 3. Term of Office of Chairman, Managing Director and other Directors-
(1) The term of office of the Chairman shall be three years from the date of his assumption of office as Chairman and he shall hold office during the pleasure of the Central Government;
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1. Inserted vide Notification No. GSR 1528 dt. 8-10-1965
2. Amended vide Notification No. GSR 1188 dt. 27-7-1966
3. Inserted vide Notification No. GSR 1415 dt. 14-9-1967
4. Amended vide Notification No. GSR 819 dt. 29-4-1968
5. Amended vide notification No. GSR 396 dt. 19-3-1971
6. Amended vide Notification No. GSR 146(E) dt. 12-3-1985
*4 Provided that if an officer of the Government is appointed on deputation as Chairman , the term of office in his case shall not extend beyond the age of superannuation of sixty years:
Provided further that nothing contained in the foregoing proviso shall affect the term of office of a person who has been holding the post of Chairman immediately before the commencement of the Food Corporations (Amendment) Rules, 1977.
*2&5 (2) The term of office of the Managing Director shall be three years from the date of his assumption of office as Managing Director.
*3&6 Provided that if an officer of the Government is appointed on deputation as Managing Director, the term of office in his case shall be two years from the date of his assumption of office as Managing Director or upto his reaching the age of 60 years, whichever is earlier.
*2 (3) The term of the office of a Director appointed under clause (e) of sub-section (1) of Section 7 of the Act shall be two years from the date of his assumption of office as Director and he shall hold office during the pleasure of the Central Government:
Provided that every person holding office as Chairman, Managing Director or Director immediately before the commencement of the Food Corporations (Amendment) Rules, 1971, shall continue to hold his office by the same tenure as he held such office immediately before such commencement.
*5 (4) An out-going Chairman, Managing Director or other Director shall be eligible for re-appointment:
Provided that the re-appointment may be for any period, as may be decided by the Central Government, not exceeding two years:
Provided further that every person holding office as Chairman, Managing Director, or other Director immediately before the commencement of the Food Corporations (Amendment) Rules, 1982, shall continue to hold his office by the same tenure as he held such office immediately before such commencement.
*1 4. Filling of Casual Vacancies among Directors – In the event of the occurance of any vacancy in the office of a director by reason of his death, resignation, removal or otherwise, the Central Government may appoint another person in his place and the person so appointed shall hold office only for such period or periods as the Central Government may determine.
· __________________________________________________________
1.
Substituted
vide Notification No. GSR 1004 dt. 21-6-1966
2.
Amended vide
Notification No. GSR 396 dt. 19-3-1971
3.
Added vide
Notification No. GSR 538(E) dt. 24-10-1975
4.
Inserted vide
Notification No. GSR 192(E) dt. 25-4-1977
5.
Amended vide
Notification No. GSR 78(E) dt. 24-2-1982
6.
Amended vide
Notification No. GSR 108(E) dt. 10-2-2000
5. Remuneration of Chairman – The Chairman shall be entitled to the following remuneration:-
*2,5&7 (i) “Pay in the scale of pay of Rs.13000-500-15000 plus dearness allowance
prescribed from time to time by the Central Government.”
*6 Provided that if any officer of the Government is appointed as Chairman, he shall be entitled to such pay and allowances as per admissible under the rules applicable to him.
*1,6&7 (ii) “Unfurnished accommodation suitable to his status on deduction of ten percent of his basic pay or the standard rent as may be determined by the Food Corporation of India whichever is less. In case furnished accommodation is provided , hire charges @ 2½ % of his pay for the furnishings provided by the Corporation (cost of which shall not exceed Rs. Forty thousand ) shall be recovered.”
*4 Provided that if the Chairman, voluntarily forgoes the salary to which he is entitled under clause (i), he shall be eligible for free unfurnished accommodation suitable to his status.
*6 (iii) Free use of car for official purposes (journeys from residence to office being treated as official purposes) and for private purposes also upo one thousand kilometer limit per month. Use of official car for private purposes shall be restricted to the Headquarter town where the chairman is stationed. Log Book(s) maintained in respect of staff car(s) used by Chairman shall be closed at the end of every month and a summary prepared in the Log Book(s) showing details of journeys for official and private purposes. Charges for private use in excess of one thousand kilometer limit in a month shall be recovered at the appropriate kilometer rate fixed by the Corporation from time to time.
*3 (iv) traveling and daily allowances for journeys on tour as specified in rule 7 ; and
(iva) traveling allowances on transfer as is admissible to the highest category of officers in the whole time employment of the Corporation.
(v) other allowances and benefits (such as City Compensatory allowances, reimbursement of medical charges, membership of the Contributory Provident Fund) as are admissible to the highest category of officers in the whole-time employment of the Corporation;
*_________________________________________________________________
1. Amended
vide Notification No. GSR 288 dt. 22-2-1966
2. Substituted
vide Notification No. GSR 297 dt. 3-3-1967
3. Amended
vide Notification No. GSR 1415 dt. 14-9-1967
4. Added
vide Notification No. GSR 78(E) dt. 15-2-1972
5. Amended
vide Notification No. GSR 658(E) dt. 19-8-1983
6. Amended
vide Notification No. GSR 924(E) dt. 20-11-1987
7. Amended
vide Notification No. GSR 924(E) dt. 12-11-1997
*1,2&3 (vi) Such leave as is admissible to the highest category of officers in the whole-time employment of the Corporation. If any leave admissible to the Chairman under this clause-
(a) is refused due to requirement of public interest, he may be granted after the expiry of his term the amount of leave so refused subject to the maximum of 120 days; and
(b) is not availed of by the Chairman during his term of office, he shall be entitled to carry forward such leave in the event of his being re-appointed under sub-rule (4) of rule 3.
Provided that if an officer of Government is appointed as Chairman, he shall be entitled to such leave, provident fund and other benefits as are admissible under the rules applicable to him.
*2 5A. Remuneration of Managing Director – In addition to the salary and allowance that may be fixed in respect of the Managing Director under Sub-section (3) of Section 7 of the Act, he shall be entitled to the following:-
*4&5 (i) “Unfurnished accommodation suitable to his status on deduction of ten percent of his basic pay or the standard rent as may be determined by the Food Corporation of India whichever is less. In case furnished accommodation is provided, hire charges @ 2½ % of his pay for the furnishings provided by the Corporation (cost of which shall not exceed Rs. Forty Thousand) shall be recovered.”
(ii) membership of the Contributory Provident Fund of the Corporation;
(iii) re-imbursement of medical charges as are admissible to the highest category of officers in the whole-time employment of the Corporation;
(iv) such leave as is admissible to the highest category of officers in the whole-time employment of the Corporation, if any leave admissible to the Managing Director under this clause is not availed of by the Managing Director during his term of office, he shall be entitled to carry forward such leave in the event of his being re-appointed under sub-rule (4) of rule 3:
*_______________________________________________________________
1. Inserted vide Notification No. GSR 579 dt. 21-3-1968
2. Amended vide Notification No. GSR 1978 dt. 18-8-1969
3. Amended vide Notification No. GSR 413 dt. 25-6-1977
4. Amended vide Notification No. GSR 924(E) dt. 20-11-1978
5. Amended vide Notification No. GSR 924(E) dt. 12-11-1997
Provided that if an officer of Government is appointed as Managing Director, he shall be entitled to such leave, provident fund and other benefits as are admissible under the rules applicable to him.
*3,8& 6. Fees of Director – Every Director, other than the Chairman, Managing
10 Director and a whole-time officer of the Government, shall be paid fees by the Corporation for attending meetings as follows:
(a) For attending meetings - Rs. 1000/- for each day of meeting.
of the Corporation
(b) For attending meetings - Rs. 600/- for each day of meeting.
of the Executive Committee
of the Corporation.
(c) For attending meetings of - Rs. 600/- for each day of meeting.
any other committee cons-
tituted by the Board of
Directors of the Corporation.
7. Travelling and daily allowances payable to Directors:-
*
1to7&9 (7) Traveling and Daily Allowances of Directors :- “Every Director, other than whole time office of the Corporation, performing journey in connection with any work relating to the Corporation, shall be entitled to traveling and daily allowances as are admissible on tour to the Executive Directors of the Corporation.”
*5 8. Conveyance allowance payable to Director – (1) A Director, not being a whole-time officer of the Corporation or an officer of Government, resident at a place where the meeting of the Corporation is held, shall not be entitled to any traveling or daily allowances under rule 7, but he shall be entitled to the actual cost of conveyance hire, subject to a maximum of Rs. 35 per day.
*__________________________________________________________
1. Amended vide Notification No. GSR 1528 DT. 8-10-1965
2. Amended vide Notification No. GSR 297 dt. 3-3-1967
3. Amended vide Notification No. GSR 1978 dt. 18-8-1969
4. Amended vide Notification No. GSR 343(E) dt. 18-7-1972
5. Amended vide Notification No. GSR 16(E) dt. 22-1-1975
6. Amended vide Notification No. GSR 312(E) dt. 27-4-1981
7. Amended vide Notification No. GSR 924(E) dt. 20-11-1987
8. Amended vide Notification No. GSR 945(E) dt. 21-9-1988
9. Amended vide Notification No. GSR 945(E) dt. 12-11-1997
10. Amended vide Notification No. GSR 342(E) dt. 19-5-2004
*3&4 (2) Where any such director uses his own car, he shall be entitled to a mileage allowance at 95 paise per kilometer, subject to a maximum of Rs.35 per day.
*1&5 8A. Travelling and daily allowances payable to the members of an Advisory Committee.
Every member of an Advisory Committee not being a Chairman, Managing Director, Director of the Corporation of whole-time officer of the Corporation or an officer of Government, performing journeys in connection with attending the meetings of an Advisory Committee, shall be entitled to the traveling and daily allowances as are admissible on tour to the highest category of officers, that is, officers of the rank of Commercial Manager and equivalent, in the whole time employment of the Corporation.
(2) The Chairman, Managing Director, Director or any whole-time officer of the Corporation or an officer of Government, if a member of an Advisory Committee shall be entitled to such traveling and daily allowances as are admissible under the rules applicable to him for journeys performed on official duty.
*2 9. Appointment of officer and other employees
(1) The Corporation may create such posts as it considers necessary for the efficiency performance of its functions and appoint such officers and other employees thereto as it deemed fit either on contract for a specific period or on a permanent basis.
(2) Every person appointed to a permanent post shall be on probation for a period of one year and no such person shall be confirmed in that post unless his work was satisfactory during the period of probation.
(3) Without prejudice to the provisions of sub-rule (1), the Corporation may appoint officers and other employees-
i) on deputation from Government or from any public sector or private sector undertaking; or
ii) on a short-term basis from among persons who have been superannuated from the service of Government or of any public sector or private sector undertaking,
on such terms and conditions as the Corporation may specify:
Provided that no person who has attained the age of 58 years shall be appointed to any post carrying a basic pay of Rs.2,500/- per month and above except with the previous approval of the Central Government.
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1. Inserted vide notification No. GSR 1415 dt. 14.9.1967
2. Amended vide notification No. GSR 1123 dt. 12.5.1969
3. Amended vide notification No. GSR 16(E) dt. 22.1.1975
4. Amended vide notification No. GSR 312(E) dt. 27.4.1981
5. Amended vide notification No. GSR 924(E) dt. 20.11.1987
(4) The pay and other terms and conditions of appointment of officers and other employees employed by the Corporation shall not be more advantageous than those obtaining in respect of similar posts in public sector undertakings or other recognized efficient business establishments and organizations.
*2&3 10. Method
of appointments, conditions of service and scale of pay of Secretary –
(1) A Secretary of the Corporation may be appointed from among the Indian
Administrative Service, Central Secretariat Service or other Central Service
Class I or from officers of any public sector enterprises or from officers of
Food Corporation of
*1,4&5 (2) The post of Secretary of the Corporation shall carry scale of pay of Rs.14,300-400-18,300 in CDA and Rs. 7000-275-8100-300-9600 in IDA pattern.
(i) where an officer belonging to the Indian Administrative Service is appointed as Secretary, his pay will be fixed under the provisions of the Indian Administrative (Pay) Rules, 1954.
(ii) In case of appointment is from other Central Service or Central Secretariat Service, the officer will be entitled to his grade pay plus deputation allowance as admissible under the general orders issued by the Government from time to time or the pay scales prescribed whichever he opts.
(3) In addition to pay, the Secretary shall be entitled to the following:-
(i) dearness allowances, children education allowance, leave travel concession (except the local allowance like city compensatory allowance, house rent allowance, etc.) in the case of persons drawn from other services, in accordance with the allowances and facilities admissible to him in the service to which he belongs and in the case of others as admissible to the highest category of officers in the whole time employment of the Corporation.
(ii) Local allowances like city compensatory allowance, conveyance allowance,
house rent allowance, joining time pay and traveling allowance both on transfer
and while on duty, as admissible to the highest category of officers in the whole
time employment of the Corporation.
(iii) Medical facilities which shall not be inferior to those to which he would
have been entitled but for his transfer on deputation to the Corporation.
*--------------------------------------------------------------------------------------------------
1. Substituted vide notification No. GSR 1484 dt. 17.9.1966
2. Amended vide notification No. GSR 1741 dt. 15.11.1967
3. Amended vide notification No. GSR 1597 dt. 29.8.1968
4. Amended vide notification No. GSR 491(E) dt, 30.7.1976
5. Amended vide notification No. GSR 491(E) dt. 12.11.97
(4) Leave shall be admissible in accordance with the leave rules applicable to the service to which he belongs in the case of officers drawn from other services and in other cases in accordance with the Food Corporation Regulations.
(5) The leave salary and pension contributions shall be paid by he Corporation to the Central or the State Government concerned at the rates in force from time to time. The Corporation shall also pay leave emoluments in respect of disability leave, if any.
*3&4 (6) The term of office of the Secretary shall be five years from the date of his assumption of office as Secretary or upto his reaching the age of 60 years whichever is earlier or such term in the case of officers appointed from other services as may be prescribed in the deputation terms on foreign service.
(7) The outgoing Secretary shall be eligible for reappointment.
*1 (8) In the event of the occurrence of any vacancy in the office of Secretary by
reason of his death, resignation, removal or otherwise, the Central Government may after consultation with the Corporation, appoint another person in his place and the person so appointed shall hold office for the remaining period of the term unless he is reappointed for another term.
*2 11. Fees of members – Every member, not being a whole-time officer of the Corporation or an officer of Government shall be paid fees by the Corporation as follows:-
(a) For attending meetings of the Board – Rs. 75 for each day of the meeting.
(b) For attending meetings of any committee constituted by he Corporation – Rs. 40 for each day of meeting.
12. Travelling and daily allowances payable to members
(1) Every member, not being a whole-time officer of the Corporation or an officer of Government, performing journeys in connection with any work relating to the Board, shall be entitled to be paid by the Corporation traveling and daily allowances.
(2) The provisions of rule 7 shall apply in relation to such member as they apply in relation to a Director, not being a whole-time officer of the Corporation or an officer of Government subject to the modification that such member shall be entitled to a daily allowance of only Rs. 25 per day.
13. Travelling and daily allowances of members, being whole-time officers of the Corporation or officers of Government
(1) Every member, being a whole-time officer of the Corporation or an officer of Government, shall be entitled to such traveling and daily allowances for the performance of journeys in connection with any work relating to the Board as are admissible under the rules applicable to him for journeys performed on official duty.
1.
Inserted vide notification No. GSR 1004 dt.
21.6.1966
2.
Amended vide notification No. GSR 870 dt.
10.5.1968
3.
Amended vide notification No. GSR 485(E) dt.
6.9.1975
4.
Amended vide notification No. GSR 776(E) dt.
30.12.98
(2) Where any traveling or daily allowance is paid to a member, being an officer of Government , the Corporation shall make necessary arrangements for reimbursement of the amount so paid to the authority employing such officer.
*6 14. Conveyance allowance payable to members of Board of Management
(1) A member, not being a whole-time officer of the Corporation or an officer of Government, resident at a place where a meeting of the Board is held, shall not be entitled to any traveling and daily allowances under rule 13, but he shall be entitled to the actual cost of conveyance hire, subject to a maximum of Rs. 25 per day.
*6&7 (2) Where any such member uses his own car, he shall be entitled to a mileage
allowance at 95 paise per kilometer, subject to a maximum of Rs. 25 per
day.
15. Deposit in bank or investment in securities of surplus funds – Any funds of the Corporation not required for current expenditure may be placed in fixed deposit with the Reserve Bank of India or the State Bank of India or any subsidiary of the State Bank of India or any scheduled or Co-operative Bank approved in this behalf by the Corporation or in personal deposit account of the Reserve Bank of India.
*1 16. Additional functions which the Corporation may perform – The Corporation may perform functions relating to clearance handling, storage, transport and distribution of fertilizers.
*2 17. Securities upon which Corporation may lend or advance money – The Corporation may lend or advance money to any person engaged in the production of foodgrains upon the security of growing or standing crops for any purpose connected with such production.
*3&8 18. Annual statement of accounts and Balance Sheets – The form of the annual statement of accounts and the balance sheet to be prepared by the Corporation on the last working day of the month of March each year shall be set out as follow:-
i) Balance Sheet in Form ‘A’
ii) A Schedule of fixed assets attached to and forming part of the balance sheet, in Form ‘B’ and
iii) A profit and loss account in Form ‘C’.
*4 19. Investment of funds in shares an securities – The Corporation may also invest its funds in the purchase of –
i) Securities of the Central or any State Government;
*5 ii) Shares of State-owned or state-aided undertakings engaged in he processing of foodgrains and other foodstuffs and share of any other public or private undertakings, with the prior approval of the Central Government.
1. Inserted
vide notification No. GSR 1144 dt. 3.8.1965
2. Inserted
vide notification No. GSR 1439 dt. 17.9.1965
3. Inserted
vide notification No. GSR 1528 dt. 8.10.1965
4. Inserted
vide notification No. GSR 156 dt. 28.1.1966
5. Subsituted vide
notification No. GSR 1576 dt. 6.10.1966
6. Amended
vide notification No. GSR 16(E) dt. 22.11.1975
7. Amended
vide notification No. GSR 312(E) dt. 27.4.1981
8. Amended
vide notification No. GSR 732(E) dt. 29.12.99(forms
A, B &C substituted.)
REGULATIONS
G.S.R. 118 - In exercise of the powers conferred by sub-section (4) read with sub-section (1) and (2), of section45 of the Food Corporations Act, 1964 (37 of 1964), the Central Government hereby makes the following regulations, namely:-
1. Short title – These regulations may be called the Food Corporations Regulations,
1965.
2. Definitions - In these regulations-
(a) “Act” means the Food Corporations Act, 1964 (37 of 1964);
(b) “Board” means the Board of Directors referred to in section 6;
(c) “Chairman” means –
i) in relation to the Board, the Chairman of the Board.
ii) in relation the Executive Committee, the Chairman of the Executive Committee;
*2 iii) in relation to a Committee, the Chairman of the Committee.
(d) “Committee” means a committee other than the Executive Committee
constituted under Section 14.
(e)
“Corporation” means the Food Corporation of
Section 3;
(f) “Director” means –
(i) in relation to the Board, a Director of the Board;
(ii) in relation to the Executive Committee, a Director of the Executive
Committee;
*2 (iii) in relation to the Committee, a Director of the Committee.
(g) “Executive Committee” means the Executive Committee constituted under
Section 14.
(h) “Member” means a member of the Committee;
(i) “Section” means a section of the Act.
3. Time and place of meetings of the Board – The Board shall meet at such time and place as the Chairman may, time to time, determine:
*1 Provided that the Board shall meet once at least in every three months.
4. Power to call a meeting of the Board – The Chairman may, at any time, call a meeting of the Board and shall do so if a requisition for that purpose is presented to him in writing by not less than three Directors specifying the subject of the meeting proposed to be called.
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1. Substituted vide notification No. FCR 2 of 1965 dt. 23.8.65
2. Added vide notification No. 8-1/73-BC dt. 24/27.6.74
5. Notice
for meetings – (1) Not less than
fifteen clear days’ notice of every meeting of the Board shall be given
to each Director who is for the time being in
(2) A notice may be served upon any Director either personally or by post in an envelope addressed to such Director.
(3) Any accidental omission to give any such notice to any of the Directors shall not invalidate any resolution passed at any such meeting.
(4) Notwithstanding anything contained in sub-regulation (1), a meeting of the Board at which any matter which is considered urgent by the Chairman has to be taken up, may be called at a shorter notice.
6. Quorum
(1) No business shall be transacted at a meeting of the Board unless there are present at least five Directors.
1,2&3 (2) If within half an hour from the time appointed for holding the meeting the quorum is not present, the meeting shall stand adjourned to a time, date and place to be determined by the Chairman:
Provided that the meeting so adjourned shall be held within 15 days of the date on which it was originally proposed to be held.
(3) A notice shall be given immediately to each Director, who is not present at the meeting, by post or telegram or special messenger as the needs of the case may require.
(4) If at any such adjourned meeting also, the quorum is not present within half an hour from the time appointed for holding the meeting, the Directors present at the meeting shall form the quorum.
7. Presidency over meetings
(1) The Chairman shall preside over every meeting of the Board.
(2) If the Chairman is not present at any such meeting, the Directors present
shall choose one from among themselves to be Chairman of the meeting.
8. Adjournment of meeting
(1) The Chairman may, with the consent of the Directors present at any meeting of the Board, adjourn the meeting from time to time.
(2) No Business other than that which is included in the agenda shall be transacted at any such adjourned meeting except with the consent of the Chairman.
*
1 Substituted vide notification No. FCR1 of 1965 dt, 6.8.65
2. Substituted vide notification No. FCR4 of 1967 dt. 12.7.67
3. Substituted vide notification No 8-1/73-BC dt. 24/27.6.74
(3) Notwithstanding anything contained in regulation 5, it shall not be
necessary to give any notice of a meeting adjourned under this regulation.
9. Transaction of business by circulation of papers
(1) Any business which it may be necessary for the Board to transact may, if the Chairman so directs, be dealt with by circulation of papers under registered cover among all the Directors for the time being in India at their usual address, and any resolution so circulated and approved by a majority of the members signing, shall be as effectual and binding as if the resolution had been passed at a meeting of the Board.
(2) When any business is so referred to the Directors by circulation, a period of not less than ten clear days shall be allowed for the receipt of replies from the Directors, such period to be counted from the date on which the notice of business is issued.
(3) If a resolution is circulated, the results of circulation shall be communicated to all the Directors.
10. Record of business
(1) A record shall be maintained of all business transacted by the Board.
(2) All Decisions of the Board shall, as far as possible, be recorded in the form of resolutions and an entry of such decisions in the book of the proceedings of the Board shall be conclusive evidence of the fact that such decisions were taken by the Board.
(3) The proceedings of every meeting of the Board shall be circulated to all the Directors.
11. Times and places of meeting of Executive Committee
(1) The Executive Committee shall meet at such times and places as the Chairman may, from time to time, determine:
*1 Provided that the Executive Committee shall meet once at least in every two months.
12. Notice for meeting of Executive Committee
(1)
Not less than seven clear days’ notice of every meeting of the
Executive Committee shall be given to each Director who is for the time being
in
(2) A notice may be served upon any Director either personally or by post in an envelope addressed to such Director.
(3) Any accidental omission to give any such notice to any of the Directors shall not invalidate any resolution passed at any such meeting.
1. *Substituted vide notification No. FCR2 of 1965 dt. 23.8.65
(4) Notwithstanding anything contained in sub-regulation (1), a meeting of the Executive Committee at which any matter which is considered urgent by the Chairman has to be taken up, may be called at a shorter notice.
13. Quorum for meeting of the Executive Committee
(1) No business shall be transacted at a meeting of the Executive Committee unless there are present at least three Directors.
*1&2 (2) If within half an hour from the time appointed for holding the meeting the quorum is not present, the meeting shall stand adjourned to the same day in the next week at the same time and place and notice of such adjourned meeting shall be given to each Director who is not present at the meeting on the same day by post or telegram or special messenger as the needs of the case may require.
(3) If at any adjourned meeting also the quorum is not present within half an hour from the time appointed for holding the meeting, the Directors present shall form the quorum.
14. Presidency over meeting of Executive Committee – (1) the Chairman shall preside over every meeting of the Executive Committee.
(2) If the Chairman is not present at any meeting, any other Director duly authorized by the Chairman shall preside over the meeting of the Executive Committee.
15. Adjournment of meeting of Executive Committee
(1) The Chairman may, with the consent of the Directors present at the meeting, adjourn the meeting from time to time.
(2) No Business other than that which is included in the agenda shall be transacted at any such adjourned meeting except with the consent of the Chairman.
(3) Notwithstanding anything contained in regulation 12, it shall not be necessary to give any notice of a meeting adjourned under this regulation.
16. Voting
All matters submitted to a meeting of the Executive Committee shall be decided by a majority of the members present and voting thereat and in case of an equality of votes, the Chairman or the person presiding shall, have a casting vote, in addition to the vote to which he may be entitled as a member.
17. Record of decisions
All decisions arrived at by the Executive Committee shall, as far as possible, be recorded in the form of resolutions and an entry of such decisions in the book of proceedings of the Executive Committee shall be conclusive evidence of the fact that such decisions were taken by the Committee.
*
1. Substituted vide notification No. FCR 1 of 1965 dt. 6.8.65
2. Substituted vide notification No. FCR 4 of 1967 dt. 12.7.67
*1 18. Times and places of meetings of the Committee – (1) The Committee shall meet at such times, and places as the Chairman may, from time to time, determine.
19.Notices for meeting of the Committee
(1)
Not less than seven clear days notice of every meeting of the Committee
shall be given to each member who is for the time being in
(2) A notice may be served upon any member either personally or by post in an envelope addressed to such member.
(3) Any accidental omission to give any such notice to any of the members shall not invalidate any resolution passed at any such meeting.
(4) Notwithstanding anything contained in sub-regulation (1), a meeting of the Committee at which any matter which is considered urgent by the Chairman has to be taken up, may be called at a shorter notice.
20.Quorum for meeting of the Committee
(1) No business shall be transacted at a meeting of the Committee unless there are present, as near as may be, one half of the total number of the members of the Committee:
Provided that at least one Director nominated by the Board of Directors on the Committee, is present in the meeting.
(2) If within half an hour from the time appointed for holding the meeting the quorum is not present, the meeting shall stand adjourned to the same day in the next week at the same time and place and notice of such adjourned meeting shall be given to each member , who is not present at the meeting on the same day by post or telegram or special messenger as the needs of the case may require.
(3) If at any adjourned meeting also the quorum is not present within half an hour from the time appointed for holding the meeting the members present shall form the quorum.
21.Presidency over meetings of the Committee
(1) The Chairman shall preside over every meeting of the Committee.
(2) If the Chairman is not present at any such meeting, the Members present shall choose one from among themselves to be the Chairman of the meeting.
22. Adjournment of meeting of the Committee-
(1) The Chairman may, with the consent of the members present at the meeting, adjourn the meeting from time to time.
(2) No business other than that which is included in the agenda shall be transacted at any such adjourned meeting except with the consent of the Chairman.
*------------------------------------------------------------------------------------
1. Added vide notification No. 8-1/73-BC dt. 24/27.6.74
(3) Notwithstanding any thing contained in Regulation 19, it shall not be necessary to give any notice of a meeting adjourned under this Regulation.
23. Voting
(1)All matters submitted to a meeting of the Committee shall be decided by a majority of the members presents and voting thereat, and in case of an equality of votes, the Chairman/ or the person presiding shall have a casting vote, in addition to the vote to which he may be entitled as a member.
24. Report of the Committee
(1) The Board of Directors may fix the period for the presentation of the report by the Committee to it depending upon the complexity of the subject entrusted to such a Committee for examination.
25. Fess of members
(1)Every member, not being a whole-time officer of the Corporation, or an officer of Government, performing journeys for attending the meeting of he committee or for attending to any other work of the Corporation shall be entitled to be paid by the Corporation such fees, traveling allowance, daily allowance and conveyance allowances as are admissible under the Food Corporations Rules, 1965 to the member of the Board of Management established under section 16.
(2) Every member, being a whole-time officer of the Corporation or an officer of Government, shall be entitled to such traveling and daily allowances for the performance of journeys for attending the meetings of the committee or for attending to any other work of the Corporation, as are admissible under the rules applicable to him for journeys performed on official duty.
(3) Where any traveling and daily allowances are paid to a member, being an
officer of Government, the Corporation shall make necessary arrangements for reimbursement of the amount so paid to the authority employing such officer.
*1 26. Managing Director to exercise powers of Chairman during vacancy in
office of Chairman-
During any period when the office of Chairman is vacant, the powers and duties
of the Chairman under these regulations be exercised by the Managing Director.
*2 27. Chairman to exercise the powers of the Managing Director during vacancy
in the office of the Managing Director
During any period when the office of the Managing Director is vacant, the powers and duties of the Managing Director under these regulations and any other regulations framed under the Act be exercised by the Chairman, if so authorized to him by the Central Government and while so exercising the powers of the Managing Director, the Chairman shall be deemed to be the Managing Director.
F.NO. 4-1/64-F.C.I.
*--------------------------------------------------------------------------------------------------
1. Added vide notification No. FCR 3 of 1966 dt. 18.2.66
2. Added vide notification No. 4(4)/89-BC dt. 6.10.89
FORM-‘A’
(see rule 19)
BALANCE SHEET AS AT 31ST MARCH
(FIGURES IN LAKHS OF RUPEES)
|
As at 31st March (Figures for the previous year) |
LIABILITIES |
As at 31st March (Figures for the current Years) |
As at 31st March (Figures for the previous year) |
ASSETS |
As at 31st March (Figures for the current year) |
|
CAPITAL : Capital under section 5 of the Food Corporation Act , 1964 to be contributed by the Government of India. Subscribed Capital by the Government of RESERVES: Reserved Fund under section 33(1) of the Food Corporation Act, 1964. As per Last Balance Sheet Transfer from Profit and Loss Account For the year. Reserve under section 33(2) of the Food Corporations Act, 1964 Investment Allowance Reserve: As per Last Balance Sheet SECURED LOANS: Loans and advances from Scheduled Banks and from
State Bank of Against hypothecation of stocks of Foodgrains, fertilizers, sugar, stores And spares (Guaranteed by the Government of India to the extent of 25%) UNSECURED LOANS: Loans from the
Government of |
FIXED ASSETS : At written down value (Schedule) INVESTMENTS: Government Securities (Quoted) One fully
paid-up Equity Share of Modern Food Industries ( LOANS AND ADVANCES: Recoverable in cash or in kind or For value to be received (refer note) Secured. Unsecured, considered good (unless otherwise stated) For purchase of foodgrains, sugar And other commodities. Less: Provision for doubtful advances. OTHER LOANS AND ADVANCES: Other advances including advances To staff Claims receivables Less: Provision for doubtful claims |
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|
As at 31st March (Figures for the previous year) |
LIABILITIES |
As at 31st March (Figures for the current Years) |
As at 31st March (Figures for the previous year) |
ASSETS |
As at 31st March (Figures for the current year) |
|
Total brought forward CURRENT: LIABILITIES AND PROVISIONS: Current liabilities- Sundry creditors for goods and Services Sundry creditors for other finance Sugar price equalization fund (Schedule) Deposits repayable Interest payable PROVISIONS: Provisions for Taxation |
Total brought forward DEPOSITS AND OTHER RECEIVABLES: Deposits and other receivables (including Rs.____ Lakhs for capital jobs, previous year Rs._____Lakhs). Less: Provision for doubtful Deposits Advance payment of Income Tax Interest receivable CURRENT ASSETS: Stocks of foodgrains, fertilizers And others (Refer Accounting Policy) Foodgrains Fertilizers Sugar By-products and other commodities Balahar (including ingredients) Gunnies Stores & Spares Stocks of Building Material Unregularised Transit and Storage Shortages reimbursable by the Government of larisation (Net of Gains) (Refer Note No._____ ) As per last Balance Sheet Less: Regularised during the year Add: Unregularised losses for the Current year. |
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FORM-‘B’
(See rule 19)
STATEMENT OF FIXED ASSETS ATTACHED TO AND FORMING PART OF BALANCE SHEET AS AT 31ST MARCH,
(Figures in Lakhs of Rupees)
|
Sl. No. |
Items |
Gross Cost |
Depreciation |
Written Down Value |
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|
|
|
As on 1.4 |
Additions during the year |
Work in progress/ sales during the year |
As at 31.3 |
As on 1.4 |
Adjustment/ sales written Back |
For the year 19 |
As at 31.3 |
As at 31.3 |
As at 31.3 |
|
|
(a) Land: I. Land: (a) Free Hold (b) Lease Hold II. Buildings III. Machinery and Plants IV. Furniture and Fixtures V. Capital work in progress (b) d |
|
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|
|
TOTAL: |
|
|||||||||
|
As at 31st March (Figures for the previous year) |
LIABILITIES |
As at 31st March (Figures for the current Year) |
As at 31st March (Figures for the previous year) |
ASSETS |
As at 31st March (Figures for the current year) |
|
Total brought forward |
Total brought forward BOOK DEBTS (UNSECURED) Outstanding for more than six months Other debts Less: Provision for doubtful debts CASH AND BANK BALANCES Cash and stamps in hand Cheques and demand drafts In hand In transit Fixed deposits with State Bank of Deposits with Industrial Development Bank of Current Account with scheduled Banks and other approved Banks. |
|
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|
TOTAL: Accounting Policies, Schedules and Notes attached form part of Accounts |
TOTAL: |
|
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FORM-‘C’
(See rule 19)
PROFIT & LOSS ACCOUNT FOR THE YEAR ENDED 31ST MARCH
(Figures in lakhs of Rupees)
|
For
the year ended 31-3 |
PARTICULARS |
For
the year ended 31-3 |
For
the year ended 31-3 |
PARTICULARS |
For
the year ended 31-3 |
|
OPENING STOCKS Food grains Fertilisers Sugar By-products and other commodities Balahar (including ingredients) Gunnies Stores and Spares PURCHASES (INDIGENOUS) Foodgrains Sugar Gunnies Stores and Spares PURCHASES (IMPORTED) Foodgrains (including Rs.____Lakhs Port clearance charges previous year Rs. _____Lakhs) Sugar Fertilisers PORT CLEARANCE AND STEVEDORING CHARGES: Import of Fertilisers Import of gift consignments/foodgrains
on replacement basis Export of Foodgrains |
SALES Food grains Fertilisers (Less Rebate Rs.____ Lakhs previous year Rs. _____Lakhs) Sugar By-products and other commodities Balahar (including ingredients) Gunnies Stores and Spares CLOSING STOCKS Foodgrains Fertilisers Sugar By-products and other commodities Balahar (including ingredients) Gunnies Stores and Spares CLAIMS Railways Shipping Consumer subsidy of foodgrains
reimbursable by the Government of India, Department of Food. Add: Carrying charges of buffer stocks of foodgrains Add: Adjustment relating to previous year (Net) UNREGULARISED TRANSIT & STORAGE SHORTAGES
REIMBURSABLE BY THE GOVERNMENT OF |
||||
|
For
the year ended 31-3 |
PARTICULARS |
For
the year ended 31-3 |
For
the year ended 31-3 |
PARTICULARS |
For
the year ended 31-3 |
|
Total Brought Forward On other items Wheat Indigenous coastal movement MILLING CHARGES PAID TO OTHER AGENCIES(NET) FREIGHT Railway freight Lorry freight Steamer freight Transport subsidy to Hill States Andaman, Demurrage/Diversion charges etc. Handling Expenses (including Rs._____
Lakhs wages to Departmental Labour
previous year Rs.
______Lakhs) Special Voluntary Retirement Scheme SALARIES, WAGES AND ALLOWANCES Officers Staff Less: Capital MEDICAL REIMBURSEMENT: Officers Staff MEDICINES AND MEDICAL EQUIPMENTS Contributions to Provident Fund and others
(included Rs. _____ Lakhs
for leave salary and Pension previous year Rs._____
Lakhs) Total Brought Forward STAFF WELFARE EXPENSES RENT Godowns Officers and Others |
Total Brought Forward Expenses reimbursable by the Government of India,
Department of Social Welfare on Handling of Consignments of Foodgrains under the Indo-US Agreements. Add/Less: Adjustment relating to previous years
(Net) Expenses reimbursable by the Government of Less: Adjustment relating to previous years (Net) INCOME FROM HANDLING OF GIFT CONSIGNMENTS UNDER
OTHER AGREEMENTS EXPENSES REIMBURSABLE BY THE DEPARTMENT OF
AGRICULTURE FOR HANDLING OF FERTILISERS (SCHEDULE ) SHORT REALISATION ON SUGAR OPERATIONS TRANSFERRED
TO SUGAR PRICE EQUALISATION FUND (SCHEDULE
) MISCELANEOUS INCOME (SCHEDULE ) INTEREST RECEIVED NET LOSS CARRIED DOWN Total Brought Forward |
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