1.

Source

The information on demonstration may come from management /Division where in the greviences are there.

Verbal/Written Communication from Management/Div.

2.

No.of Police Required.

The Police Deptt./local Police Station is informed about the type of Demostration & No.of Person /Employees expected so that required No.of Police men may be sent for insuring safety & security of Promises & employees.

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3.

Contents

The minuts on demonstration activities includes all the following:

i)   Activies of the day.

ii)  Speeches of the leaders

iii) Slogans showed etc.

Minutes on demonstration activities.

4.

Completeness

Of  reports

Based on the minutes on demonstration activities report is prepared by Manager(Security) for submission to management

Which should  be complete in all respect..

Report to Management.

1.

Basis of Inspection schedule

Contents of Inspection schedule

The inspection schedule is prepared on the basis of Feedback from depot/monthly report & random Inspections are planned.

The Inspection sc hedule shall include the following:

i)                     Location i.e. the depot to be inspected

ii)                   Date of Inspection.

iii)                  Nominated Officers for inspection

Inspection Schedule

2.

Aspects to be inspected

The inspection of depots shall be on the following aspects Generally:-

i)                     Maingate security: The security position and  record for incoming & outgoing vehicles and  man shall be maintained.

ii)                   Security Points: The security points covered in security of  depots shall be checked and reviewed. Number of security persons deployed for covering these security points shall also be checked.

iii)                  Condition of Boundary Wall: The boundary wall shall  be checked for its suitability from security point of  view  i.e. hight, breakage if any etc.

iv)                  Type of depot area: If the area is law lying i.e. prome to rain water stagnation which will result in damage to foodgrains.

v)                    Condition of Fire Fighting Equipment: Sufficiency of fire fighting equipments alongwith their working condition is checked.

vi)                  Random Physical Verfication of stock: Stock is randomly verified for correctness of stock as per book to ensure that there is no theft/pilferage from security point of view.

vii)                 Attendance: The attendance of security person & officials on duty is checked from attendance register.

viii)               Random checking of loading operation  (if under process)

ix)                 Position of Cash: Cash chest & its location is checked to ensure that it is safe.The position of cash is checked as per cash book.

x)                   Log Register for maintaining opening & closing of door of godowns.

xi)                 Discussion for general condition of godowns relating to water, sanitation, working conditions, rest room for worker etc. with depot incharge/Distt. Manager.

Security Guidlenes of FCI Inspection  Question/ Security Check list Format.

No: Security/01P/F/01

3

Report contents

All the observation/durations shall be included in the inspection report.  It should unbiased and fair.

Inspection Report.

4.

Time

The Inspection Report shall be submitted immediately preferably in a weeks time.

5&6

Review of critical issue

The Inspection Report/Monthly Report received from each Region reviewed at Hqrs. Level. As & when any serious laps is observed pertaining to theft/pilferage/fire, further clarification/action taken report is sought from Regional/Distt. Office.

Concerned file.

7.

Pending status.

The  All India position of inspection carried out by Hqrs. & Regions is periodically ( monthly reviewed in specified formate indicating the Region/Zone wise status of pending cases of theft, fire, pilferage.

Regional files/ General file.

Format of progress

Review Report.