Funds Division

  FCI Hqrs: Funds Div. Quality System  Quality Plan Doc.No. :Funds/QP/02
 
    Issue No.:01
        Page 1 of 1
    Title : Quality Plan for Fast Collection System Page Rev.No.00
  Approved by :     Effective Date:
Process/         Activity Stage Measurable Parameters (Critical to Quality) Data to be kept Doc/Ref
Parameter Acceptance Criterion  
1. Inviting Bids Contents Invitation to include approved basic conditions
Basic Terms
    Time Invitation to remain valid for one month or any other period approved by ED(Fin)  
    Circulation The invitation to be sent as per list of banks List
2 Review Review & Consolidation The offers of Banks to be checked vis-à-vis FCI terms. Consolidation of Centre-wise offers by various banks Bank Offers received
3 Allottment Approval On the basis of Comparative Statement Comparative Statement
    Communication & Time To be completed within a week of approval  
4 Statement & IOR Enclosure IOR to have copies of deposit slips IOR
5 Reconciliation Matching IOR and Bank Statement to be matched to check all deposits of IOR are reflected in Bank Statement IOR & Bank Statement
    Timeliness The time lag for credit given by Bank to be as per terms & Conditions Tems & Conditions of contract
9 Review of Bill Review Charges indicated in the service bill to be as per terms & conditions. The deposits stated to tally with bank statement. Any deviation or interest claim to be deducted Tems & Conditions of contract
11 Exchange of Certificates Check Certificates exchanged to be of same value. Certificates from unit offices to tally with respective cumulative IOR advices. Exchange Certificate

 

 

 

FCI 

  Quality Plan Doc.No.:Funds/QP/03
 
    Issue No.:01
        Page 1 of 1
    Title : Quality Plan for Cash Credit Operation Page Rev.No.00
  Approved by :     Effective Date:
         
Process/         Activity Stage Measurable Parameters (Critical to Quality) Data to be kept Doc/Ref
Parameter Acceptance Criterion  
1. Receipt of Projections Nature The projections should be on Monthly basis for forthcoming six months
Projections
  Cash Flow Statement Calculation Quantitative projections converted into monetary terms. For sales & export issue price to be taken. For Procurement MSP, budgeted incidental and carry over charges (if any) to be taken. CIP Rates, Budget Book
    Calculation Opening Monthly Overdraft (+) projected payments for the month (-) projected receipts for the month = Closing Overdraft for the month  
    Time The Cash Flow is to be prepared at least 7 days prior to the commencement of the six months for which it is prepared
2 Communicaton Time The Cash Flow should eb communicated by the First week of the concerned six months  
4 Record of data Time Procurement data to be entered in the control register within a day of receipt Control Register
5 Monitoring of Report Deviation Any balance above 1 lakhs to be reported Cash  Balance Statement
6 Stock Statement Calculation The quantitave all india information from QC Div is converted into monetary value applying rates of the Cash Flow for the corresponding period Approved Cash Flow
7 Submission Time The Stock Statement to be submitted to RBI within 15 days from the end of the month Stock Statement
8 Audit Monitoring Monitoring To check that audit has been carried out as per requirement of SBI  Audit Manual
    Review of Bill Payment to made as per terms of appointing bank  
10 Cheque Deposit Record The details of cheques are entered in the voucher  
13 Bank Reconciliation Review  All transactions in IOR advices and Cash book to be checked with bank statement. Any deviation to be recorded in BRS.  IOR, Bank Statement
    Check Balance as per Cash Book and as per Bank Statement should tally with the balances shown in BRS BRS
14 Revieing Interest Calculation Check Interest charged by Bank should be as per terms at Cash Credit Rate on daily outstanding balance Interest Re-cal Statement
16 Physical Transfer Basis Transfer is made on the basis of net utilisation of Sugar Account Funds in Food Account. Bank Statement 
17 Exchange of Certificate Check Certificates exchanged to be of same value. Certificates from unit offices to tally with respective cumulative IOR advices. Exchange Certificate