Engineering. Division

	FCI		Quality System  Quality Plan		Doc.No. :
					Issue No.
			Title : Processing of proposals for construction of godowns/new godowns		Page 1of
					Page Rev.No.
			Approved by :		Effective Date:
Process/         Activity Stage		Measurable Parameters (critical to Quality)			Data to be kept Doc/Ref
		Parameter	Acceptance Criterion	Method of check	Doc/Ref.
2.		-capacity	Based on the proposal submitted by FCI to Ministry for	Monitoring
		enhancement	Storage capacity enhancement and construction Plan
			cordination meeting is held for budget allocation and for
			finalisation of list of approved centres.
3		-Capacity to be	The communication should include - Total capacity to be	Monitoring	- Guidline Circular
		developed	built up centre wise and for preparation of preliminary		to Zone Vide No._
			estimate as per standard guidelines and drawings.		Dt.__. - Ref.
		-Time	The communication to Zone be sent within a week of receipt				Drg.No.__ Dt.__
			of approval.
4		- Correctness of	- Preliminary estimates are checked with respect to	Calculation
		estimate	standard guidelines and drawings for its correctness.
		- Provision of	-   Accessment of provision for ancillariessuch as office
		Ancillaries and	block,switch rooms, tiffin rooms, security, roads and
		site devlpnt.	developmentof site is made.
		- Site condition	- Site particulars shall be filled in site particulars proforma for
			assessing features of lands and any development.
		- Cost index	-  Cost index has been worked out on the basis of market
			rate and labour cost.
5		- Technical &	- All provisions to be made keeping in view of site conditions
		Financial	(i.e. level of surround,development of site, special treatment
			needed if any, siding feasibility)
			- Checking of rates adopted and cost index.
7		Scrutiny &	- Before submitting to the Competent Authority the proposal
		recommendation	shall checked with reference to technical & financial
			'suitibility of estimate.
9		Approval	Communication of approval of the Competent Authority for	Monitoring
			accord of AA &ES for further action for inviting tender after
			following codal formalities at their end.
10.		Value	If the tender offer value is within one crore then it is finalised	Monitoring	DOP item No.28
			at Zonal level.  If the tender offer is more than one crore then
			itis submitted to Headquarters for its acceptance.
13.			Based on the scrutiny of offer and Zonal Office	Monitoring
			recommendation offer is evaluated for its
			approval/negotiation/ rejection.
11/16.		- Correctness of	The contract value and terms &conditions are checked with
		value	reference to the approval communicated.
		- Scope and	Scope & completion schedule of work is noted for purpose of
		completion	monitoring.
		schedule of
		work
17.		- Physical &	The progress is monitored through Monthly Progress Report
		Financial	received from zone on the Standard Proforma indicating
			Physical & Financial Progress.
		- Review	Progress is reviewed quarterly during the meeting at PID
		meeting	Office.

	FCI		Quality System  Quality Plan			Doc.No. :
			(ISO : 9001:2000 Clause 7.5)			Issue No.
			Title : Processing of proposals for construction of Regional/District			Page 1of
Prepared by :			Office Building.			Page Rev.No.
			Approved by :	Issued by :		Effective Date:
Process/         Activity Stage		Measurable Parameters (critical to Quality)			Responsibility	Data to be kept
		Parameter	Acceptance Criterion	Method of check		Doc/Ref.
1		I) Details	The proposal should include thefollowing:-	Monitoring
			- Requirement on the basis ofsanctioned strength of
			staff.
			- Preliminary estimate
			a) Requirement of covered area on the basis of
			sanctioned strength.
			b) Requirement of covered area for future expansion.
		ii) Justification	Justification and recommendations ofZonal Manager
			- Requirement of building
			- Feasibility
2b.		Scrutiny of	- Covered area as per BPE norms	Calculation		BPE/ FCI guidelines
		Pre-estimate	- Total cost on the basis of plinth area
4		Submission of	After scrutiny of the above proposalwith the
		the proposal to	recommendation of ED(Engg.)and ED(P) the proposal
		the B.O.D for	is put up toB.O.D by ED(P).
		approval
5		Communication	Conveying the approval of BOD to the concerned
			Zone/PID.
7 & 8.		Approval of	a) If the estimated value is less than Rs. One crore the
		estimate & NIT	tender will beaccepted and awarded by the Zones and
			copy of the award will be receivedby Headquarters.
			b) If the estimated value is more than Rs. One crore
			then the detailed estimate draft NIT will be sent to
			Headquarters for approval alongwith thetechnical
			sanction by Manager(Engg.)of the Zone.
9			Receipt of the processed tender withrecommendation
			of the Zonal Managerfor acceptance.
10		Scrutiny of	I) Duration from approved technical
		tenders	sanction/NIT
			ii) Market rate verified by DM(Engg.)			DSR
			iii) Credential verification of L 1
			iv) Scrutiny of justification analysisdone by
			Region/Zone
			v) Checking of draft NIT
			vi) Conditions of contract.
14		Monitoring	On receipt of the progress report in theprescribed
			proforma on the progress ofconstruction will be
			monitored forphysical and financial progress.
15		Corrective	Issue of guidelines for correctivemeasures, including
		measure	technical examination and technical audit.

	FCI		Quality System  Quality Plan			Doc.No. :
			(ISO : 9001:2000 Clause 7.5)			Issue No.
			Title : Addition, Alteration & Maintenance of HQ Building &			Page 1of
Prepared by :			Staff quarters.			Page Rev.No.
			Approved by :	Issued by :		Effective Date:
Process/         Activity Stage		Measurable Parameters (critical to Quality)			Responsibility	Data to be kept
		Parameter	Acceptance Criterion	Method of check		Doc./Ref.
1		I) Preparation	As details of works to be executed estimate should
		of detailed	be prepared on thebasis of schedule of rate or
		estimate	analysis ofitems not covered under schedule.
			- Anticipated present market value is added to
			estimate.
		ii) Time	- within fortnight
3		i) Technical	Technical sanction of proposal should
		sanction	include :-
			I) Schedule of quantity
			ii) Abstract of value of work on the
			basis of current schedule of rates
			iii) Market rate analysis of items not
			covered under the schedule.
			iv) Present market rate of material &
			labour.
			v) Analysis of total cost on the present day value.
		ii) NIT	NIT to include:-
			I) Specification of items
			ii) Terms & Conditions of contract
			iii) Schedule of abstract of works as per approved
			technical sanction.
			iv) Likely period of completion
		iii) Value	- Upto Rs.4 lacs the approval can be given by			DOP
			DM(Engg.)
			- Above Rs.4 lacs & upto Rs.25 lacs the approval
			can be given by JM(Engg.)
			- Above Rs.25 lacs the approval can be given by
			M(Engg.)
4. Call of tender		Value	Publication as per guidelines for different value of			FCI guidelines
			tenders
5. Processing			As per standard guidelines
7. Monitoring			The progress of work is monitored as per work