CPF Division

 

 

 FCI Hqrs: CPF Div. Quality Plan Doc.No. :CPF/QP/05
 
 
    Issue No.:01
        Page 1 of 1
    Title : Quality Plan for Investment of CPF /GPF Accumulations Page Rev.No.00
  Approved by :     Effective Date:
     Process /                      Activity Stage Measurable Parameters (Critical to Quality) Data to be kept Doc/Ref
Parameter Acceptance Criterion  
         
         
1 Preparation for attending documents Inviting offers of Investment once in a month and sometimes twice or cpf forms / applications
  offers   thrice in a month depending the funds available for investment.  
         
2 Meeting of Investment Quotations Tabulating the offers received for Investment decision by Investment Cpf Registers
  committies   committies. Assisting High Level Commiitties in preparation / analysis  
      of quotes received.  
         
3 Funds received conformations Checking deal conformations received , filling necessary forms and  Quotations
      issuing cheques for investment.  
         
4 Preparation of statements statements Preparation / maintance of investment registers and reconcilation thereof. Cpf Investment registers
      Preparation of Statewise / Institution - wise exposure of Investment.  
         
5 Active watch time check Active watch / follow-up of the Investment made with regard to the  Cpf statements
      deliveries of the securities and also the timely receipt of interest &   
      redumption dues.  
         
6 Follow up reminders Follow up / reminding about non-receipt / delayed receipt of interest, Cpf Registers
      redumption and making claims for delayed period of interest..  
         
7 Securities arrangements securities Sending physical securities for transfer and de - materilisation. Cpf Registers
         
         
8 Preparation of  cash flow statements Receipt making / tracing and preparation of cash flow statement for the Cpf files with statements
      next month and preparation of statement of delayed / non - receipt of interest.  
         
9 Comunications correspondance Interface with RBI / Issuers /  Banks / Ministry etc and related correspondnce. Cpf files with statements
         
10 Verification of funds reminders Initiating / handling of legal cases for non-receipt of Interest / redumption dues Cpf Registers
      Correspondance for non-deduction of TDS / Refund of TDS deducted etc.  
         
11 Available Funds funds Accounting of Interest / Redumption and working out interest occurred amount  Cpf Registers
      for  each accounting period.Submission of securities to the issuer in time  
      for redumption.  
         
12 Preparation of cheques cheques Release of cheques for investments Cpf Registers
         

 

 

 

 FCI Hqrs: CPF Div. Quality Plan Doc.No. :CPF/QP/01
 
    Issue No.:01
        Page 1 of 1
    Title : Quality Plan for Registration of CPF/FPS of Category _I officersFast Collection System Page Rev.No.00
  Approved by :   I Officers Effective Date:
Process/         Activity Stage Measurable Parameters (Critical to Quality) Data to be kept Doc/Ref
Parameter Acceptance Criterion  
1. receipts of CPF forms Contents completely filled forms from the newly appointed Category -I officers within one month of joining 
filled CPF form
         
         
2 Entry in the register CPF data, Allotment no. the CPF form should be completed filled, allotment no. of CPF within one week CPF register
3 verification of the CPF form correctness/completion of form all the entries should be complete.  CPF form
         
4 identification of deficieny, if any  correctness all the entries should be complete.  CPF form
5 any discripency, related to the any other section data/record the record should match with respect to details of employees CPF form
6 forward CPF form to RPFC time the forms should be forwarded to RPFC within a week  CPF form

 

  FCI Hqrs: CPF Div. Quality Plan Doc.No. :CPF/QP/02
 
    Issue No.:02
        Page 1 of 2
    Title : Quality Plan for Registration of CPF/FPS of Category _I officersFast Collection System Page Rev.No.00
  Approved by :     Effective Date:
Process/         Activity Stage Measurable Parameters (Critical to Quality) Data to be kept Doc/Ref
Parameter Acceptance Criterion  
       
1 Balances being decentralization Balances being reviewed as on the date of decentralization Make necessary corrections
reviewed      
       
2 Missing credits Schdules Tracing the missing credits from available schdules,so that no unmatch
    twelve months credits should be completed  
       
3 Obtained records asking for the  Missing credits are obtained from the offices where the  Employee's previous office
from office records employee worked in the relevant period  
       
4 Calculation of For total amount Calculation of interest with total amopunt and intimated to  Total amount
interest   the respective Zones  
       
5 Final balances Category -I officers Final payment, Temporary advance,Part withdrawl and FBT of all Category employees
transfer   90% payment of Cat-I officers as well as Final balances  
    transfers to respective Zones.  
       
6 Final stage AM Level Verification of each FBT cases. verified and forwarded to DM

 

FCI Hqrs: CPF Div. Quality Plan Doc.No. :CPF/QP/03
 
    Issue No.:03
        Page 1 of 3
    Title : Quality Plan for Registration of CPF/FPS of Category _I officersFast Collection System Page Rev.No.00
  Approved by :     Effective Date:
Process/         Activity Stage Measurable Parameters (Critical to Quality) Data to be kept Doc/Ref
Parameter Acceptance Criterion  
       
1 Receipt for advance Advance Receipt of requesition from Cat-I officers for advances Sort of application
       
2 Process for advance Advance Process for advance as per the standing instructions for  work in process
    various purposes  
       
3 Preparation of SO/ Sanction orders Consolidating all the relevant record for the final preparation
IOCPF   of Sanction Orders / IOCPF of all the employees Filled CPF Ragister
       
4 Final settlement Requisitions Applications received for CPF final settlements Preparation start
       
5 Checking all the  Interest,Missing For doing final settlement, all the calculation of interest / All discripancies should
records credits missing credits and other relevant  data to be checked and remove
    include  
       
6 Asertainment of Any kind of advance Temporary advance,partfinal withdrawl or 90% withdrawal  
Advance   any kind of advance can be taken as per requirement  as Permission for advance
    well as ,as per rules and regulations  
       
7 Final checking For final amount All the records from the relevant ragisters and ledgers are  
    to be checked and tellied properly. So that either extra or Final payment made
    less payment should not be made at any stage.