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Food Corporation of India |
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FCI |
Quality
Plan |
Doc.No. : P&IR/QP/01 |
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Title : FRAMING STAFF
REGULATIONS & CPF REGULATIONS & AMENDEMENT THERE OF. |
Issue No. : 01 |
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Page 1of 1 |
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Approved by: |
Page Rev No. : 0 |
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Effective Date |
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Process/
Activity Stage |
Parameter |
Measurable
Parameters (critical to Quality) |
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Doc/ Record |
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Acceptance
Criterion |
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1&2
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Examination w.r. to Reference Documents. |
If the query is related to Staff regulation then it is examined with reference
to the following: (i)
Existing Staff Regulations. (ii)
Govt. of (iii)
The
practice being followed by other Public Sector Enterprises. If the
query is related to CPF Regulations ,then its is examined with reference
to the following: (i)
EPF&MP Act, 1952 (Employee Provident
Fund & Misc. Provisions Act) (ii)
The direction received from RPFC (Regional
provident Fund Commissioner). |
Concerned File/ FCI Staff Regulations |
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Content |
The proposal should include. (i)
Justification of demand which should be
supported by relevant rules/ Procedure. (ii)
In some cases, financial implication shall
be worked out in the proposal to project the financial impact of
implementation of this regulation of F.C.I. |
Concerned file |
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6.
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Contents of Notification |
Draft notification shall be prepared based on the
proposal approved by Board/Executive Committee. It should contain all
necessary Guidelines required for implementation purposes. It
should be vetted by Legal Division before Submission to Ministry |
Draft notification for New/ amended Staff regulations/ CPF regulations. |
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8 |
Time
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The approved notification shall be submitted to Secretary FCI within 2-3 days of receipt. |
Approved Notification. |
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9 |
Time |
The circulation of Notification should be to all
Regions/Zones within 15 days of receipt of approved notification from
Ministry. The amendment in Staff Regulation is carried out
within 15 days of receipt of approved notification from Ministry. |
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FCI |
Quality
Plan |
Doc.No. : P&IR/QP/02 |
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TITLE:FRAMING,
MONITORING & EXECUTION OF POLICY REALATED TO STAFF STRENGTH AND
RE-ORGANIZATION OF OFFICES. |
Issue No. : 01 |
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Page 1of 1 |
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Approved by: |
Page Rev No. : 0 |
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Effective Date |
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Process/
Activity Stage |
Parameter |
Measurable
Parameters (critical to Quality) |
Ref
Doc/ Record |
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Acceptance
Criterion |
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1. |
Format |
The work load Data should be
received from field offices in the prescribed format for Depot and
Technical staff and staff for Distt. Offices along with other data as
required for determining word load. |
Prescribed formats for work
load Data and concerned file. |
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Complete details |
All the format should be
completely filled and signed by competent authority. |
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2. |
Review Criteria |
The data received from the Depot
offices is reviewed against following norms to workout the manpower
requirement on the basis of storage capacity and other operational
parameters as Railway siding, weight bridges turnover, Procurement ,
Movement etc. (i) For Tech. Staff- Bajpai
Committee of Depot.
Norms, 1976.
(ii ) For Depot -
-do-
Staff.
(iii) For Distt.
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Vasudeva Offices Staff
Committee norms 978. The consolidation of manpower strength (Distt.
& Depot wise ) is done in the prescribed format.
The assessment of additional manpower requirement is worked out w.r.
to the existing sanction. The yearly financial implication of additional
manpower requirement is worked out and included in proposal. |
Concerned file. |
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3 |
Complete-ness &correct-ness |
The proposal is reviewed for its
correctness & completeness before approval by M.D./Chairman/Board. |
Proposal for change of man-power strength
/reorganization. |
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6 |
Communication
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Approval of the sanctioned
strength is communicated to all offices & Hqrs. |
circular
/instruction/ Concerned File. |
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Time
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The approval of sanctioned
strength is generally communicated with in a week’s time of receiving. |
circular /instruction/ Concerned File |
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1A & 1B |
Evaluation of Demand
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Evaluation of details sent in support of
justification submitted by Region/Zone/HOD of Hqrs.) in the light of
existing norms and prescribed operational parameters. |
Concerned File |
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1B&2B |
Review of Demand |
The
Recommendation received is checked: (i)
For correctness of facts indicated in
proposal with respect to Data
available with Hqrs.
(ii) For increase in work load in terms of Storage capacity
,Procurement, Movement, Purchase-sales turnover, Georgraphical spread etc.
to workout additional manpower requirement.
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Concerned File |
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FCI |
Quality
Plan |
Doc.No. : P&IR/QP/03 |
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TITLE:
IMPLEMENTATION OF WAGE REVISION IN RESPECT OF CATEGORY III & IV
IDA EMPLOYEES OF CORPORATION ON BASIS OF NEGOTATION WITH |
Issue No. : 01 |
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Page 1of 1 |
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Approved by: |
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Effective Date |
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Process/
Activity Stage |
Parameter |
Measurable
Parameters (critical to Quality) |
Ref
Doc/ Record |
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Acceptance
Criterion |
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1. |
check of demand |
The demands raised by recognized
staff bodies are checked with reference. to DPE guidelines. The demand should be from
recognized union. |
List of recognized union/ DPE guidelines. |
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1 & 2A
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Consolidation |
The demands of all the
recognized staff bodies are consolidated. The proposal should contain the
financial implication involved on account of revision of pay scales
proposal. |
Concerned file |
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2 |
Constituents of Mgmt. Committee |
It is chaired by the E.D(P).The members include
AFA(finance), M(P&IR), M(A/Cs), J.M(A/Cs),J.M(E.P){ Member Secretary)
& other associates as nominated by the Management. |
Concerned file |
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2B. |
Venue Date and Time |
The Venue, Date & Time of
meeting is communicated to all recognized staff bodies and the Management
committee appointed for Negotiation. |
Concerned file. |
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6 |
MOU |
All demands & decision there
on relating to pay revision shall be included in MOS/MOU. It should be signed by
Management Committee and the representatives of recognized unions. |
Concerned file |
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11. |
MOS |
The memorandum of Settlement
shall be prepared as per the approval of Govt. of India. MOS shall be signed by
Management Committee and the representatives of recognized Unions. |
Concerned file |
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8. |
All Offices |
Instructions for implementation
of M.O.S. should be sent to all offices (Field/Zone/Region). It should
include the date of implementation of revision. |
Concerned file |
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FCI |
Quality
Plan |
Doc.No. : P&IR/QP/04 |
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TITLE: IMPLEMENTAL OF
SCALE OF PAY / ALLOWANCES/ PERKS
IN RESPECT OF EXECUTIVE BELONGING TO IDA PATTERN. |
Issue No. : 01 |
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Page 1of 1 |
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Approved by: |
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Effective Date |
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Process/
Activity Stage |
Parameter |
Measurable
Parameters (critical to Quality) |
Ref
Doc/ Record |
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Acceptance
Criterion |
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1A. |
Content |
The DPE guidelines are checked
for the scale wise revision of pay, allowances, perks for executives. |
DPE guidelines. |
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1 |
Constituents of Mgmt. Committee |
It is chaired by the E.D(P).The members include
AFA(finance), M(P&IR), M(A/Cs), J.M(A/Cs),J.M(E.P){ Member Secretary)
& other associates as nominated by the Management. |
Concerned file |
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2. |
Time ,date and
venue |
Time, date & venue of
discussion is informed to officers and Management committee. |
Concerned file |
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3 |
Content |
The proposal shall include; (i)
The points discussed and agreed are
included. (ii)
The financial implication involved on
account of revision of pay scale. |
Concerned file |
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9 |
Communication
to all |
The communication shall include
the approved proposal and it should be sent to all Regions/Zone/Hqrs
for implementation. |
Concerned file |
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Time |
With in 3-4 days. |
Concerned file |
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FCI |
Quality
Plan |
Doc.No. : P&IR/QP/06 |
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Title : Dealing with the industrial disputes |
Page
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Page Rev No. : 0 |
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Process/
Activity Stage |
Parameter |
Measurable
Parameters (critical to Quality) |
Ref
Doc/ Record |
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Acceptance
Criterion |
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1 |
Time |
The comments /reply shall be
submitted to Min. of Food within 60 days or
as per requirement of Min. of Food/ Labour or otherwise extension for
submitting the comments is asked for. |
Communication from Ministry of Labour. |
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3& 4 |
Review of comments |
The comments received from
Region/Zone are reviewed examined for its correctness, effectiveness
keeping in view the
policy/instructions issued by FCI, Hqrs. |
Concerned file |
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8. |
Time |
The communication received from
MOU/ Food should be sent with 2-3 days defend the case. |
Ministry of Food/Labour communication |
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11. |
Monitoring |
The action taken on award of
CGIT is monitored by Hqrs. The acceptance/challenge of
award is decided and progress of Court case is called for/ monitored in
case the award is challenged before Hon’ble High Court. |
Award by |
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FCI |
Quality
Plan |
Doc.No. : P&IR/QP/05 |
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TITLE: IMPLEMENTAL OF
SCALE OF PAY IN RESPECT OF EXECUTIVE AND UNIONIZED EMPLOYEES BELONGING
TO CDA PATTERN. |
Issue No. : 01 |
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Page 1of 1 |
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Approved by: |
Page Rev No. : 0 |
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Effective Date |
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Process/
Activity Stage |
Parameter |
Measurable
Parameters (critical to Quality) |
Ref
Doc/ Record |
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Acceptance
Criterion |
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1. |
Content |
The DPE guidelines are checked
for the scale wise revision of pay, allowances, perks for executives. |
DPE guidelines. |
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2 |
Content |
The proposal shall include all
relevant issues including the financial implication involved on account of
revision of pay scale. |
Concerned file |
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3 |
Communication
to all |
The communication shall include
the approved proposal and it should be sent to all Regions/Zone/Hqrs
for implementation. |
Concerned file |
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FCI |
Quality
Plan |
Doc.No. : P&IR/QP/07 |
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TITLE: : RECOGNITION OF
STAFF UNIONS BASED ON THE ELECTION HELD BY CHIEF ELECTION COMMISSION UNDER
SECRET BALLOT BOX SYSTEM IN COMPLIANCE OF SUPREME COURT JUDGEMENT DATED. |
Issue No. : 01 |
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Page 1of 2 |
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Effective Date: |
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Process/
Activity Stage |
Parameter |
Measurable
Parameters (critical to Quality) |
Ref
Doc/ Record |
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Acceptance
Criterion |
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3. |
Commuica-tion to all. |
Correspondence shall be sent to
all alive existing trade unions indicating the date & venue of meeting
along with placement at Notice Board and copy to all ZMs & SRMs. |
List of existing |
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6&7. |
Format |
The voter list should be in the
prescribed proforma and all details shall be completely filled work Centre
wise. The objections raised by Unions
for discrepancies are resolved by regularsing the list of eligible voters
by taking care of the cases of transfer, retired persons etc. |
Concerned file |
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10. |
Criterion for polling & Presiding officer. |
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The Presiding & Polling Officers should
of Cat.I & II. ·
They should not be attached with any union. ·
The polling centre should be nearest to the
working centre of employees as far as possible. |
Concerned file |
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11 |
No. of Polling Centres, Strong room & Counting
centre. |
No. of Polling Centre, Strong
room & counting centre are decided as per the recommendation of OSD
(Election) suggested by concerned Regional/Zonal office. ·
The Strong Room & counting centre shall
in the same premises. ·
Polling Centre shall indicate the No. of
Voters attached with each work centre, No. of work centre attached to
polling centre and details of the polling party. |
Concerned file |
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12. |
Secrecy |
* Printing of ballot paper shall
be secret preferable in Govt. press. * The ballot paper should be
checked by concerned team for-No. of ballot paper in one book * It should be numbered * It should free from
damages,cut, duplicity,Shortage. * Printing of symbols, written
matter should be good quality. * It should in English, Hindi
& concerned Regional language in required No. as per indent placed. |
Indent to printer (Printing agency) |
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14 |
List of material |
The list of material required
for election should include:- Ballot box, Voter list, seal
paper account, Inkpad, |
Concerned file |
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sign ink, Ballot paper Account,
cloth for ballot box, seal, candle, thread, needle, blade, scale,
Envelope. etc. |
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15. |
Training schedule |
Training should include the
following aspects: (i)
Counting of ballot paper to ensure there is
no duplicity, shortage, wear and tear etc. (ii)
Verification of pollig items in kit. (iii)
Opening, closing and sealing of ballot box
before commence-ment of polling and at the end of polling. |
Concerned file |
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19 |
Basis of Recognition |
Based on the results received
from CLC. The National level The Zonal level The Regional level |
Concerned file |
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19 |
Duration |
The |
Concerned file |
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| FCI | Quality Plan | Doc.No. :Pers./QP/07 | ||||
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Title : Conduct regulation cases / noting down transaction of moveable / immoveable properties. | Issue No.:1 | ||||
| Page 1of 1 | ||||||
| Page Rev.No.: 0 | ||||||
| Approved by : | Effective Date: | |||||
| Process/ Activity Stage | Measurable Parameters (critical to Quality) | |||||
| Parameter | Acceptance Criterion | Doc./RecordRef | ||||
| 01 . | Receipt of the request. | Format / Proper channel | Request should be through proper channel accompanying Name, Designation and place of posting. | Representation of the Officer. | ||
| 02 . | Examination of the request. | Authenticity | Request should be supported by Doc.proofs viz. Sanction Order of Bank Loan, Copy of Bank A/C, copy of the sale / purchase document. | Copy of documents showing sale / purchase. | ||
| 03 . | Recommendation | Acceptability criteria | Recommendation for acceptance / rejection of request for aquiring / disposal of property is given after verification from the related documents. | |||
| 04 . | Clarifications, if any | Correctness and completeness. | If the documents submitted are incomplete/ require any clarifications, then the same are asked to be submitted. | Copy of Supplementary / corrected documents | ||
| 05 . | Conveying of Approval | Approval | On receipt of approval, decision of CA is conveyed to the concerned ZM / SRM under intimation to the officer concerned. | Office order. | ||
| FCI | Quality Plan | Doc.No. :Pers./QP/08 | ||||
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Title : Obtaining NOC for passport / leaving the country. | Issue No.:1 | ||||
| Page 1of 1 | ||||||
| Page Rev.No.: 0 | ||||||
| Approved by : | Effective Date: | |||||
| Process/ Activity Stage | Measurable Parameters (critical to Quality) | |||||
| Parameter | Acceptance Criterion | Doc./RecordRef | ||||
| 01 . | Receipt of the request. | Format / Proper channel | Request should be through proper channel accompanying Name, Designation and place of posting. | Representation of the Officer. | ||
| 02 . | Examination of the request. | Validity | Examination of request w.r.t. instructions issued. | FCI Circular | ||
| 03 . | Checking of documents | Completeness & correctness | If all documents received are correct and complete, then vigilance clearance is called. If not, then documents are completed. | |||
| 1 . If applying for passport than information provided is tallied with Cardex form. | Cardex / Bio-data | |||||
| 2 . If applying for leaving the country than it is checked whether :- | ||||||
| (A). Financial arrangement of journey fare has been made. | Proof of source of arrangement | |||||
| (B). Leave has been sanctioned. | Sanction order of leave. | |||||
| 04 . | Re-checking and examination of documents as per 2 & 3. | Completeness & correctness | As per above. | |||
| 05 . | Receipt of Vig.Clearance | Free from Vig.angle. | If the Vig.clearance is positive then the case is submitted for obtaining the sanction of CA. | Copy of Vig.clearance. | ||
| 06 . | Receipt of approval. | Approval of CA. | Order is issued for conveying permission to obtain passport / for leaving the country. | Office Order copy. | ||
| FCI | Quality Plan | Doc.No. :Pers./QP/09 | ||||
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Issue No.:1 | |||||
| Title : Request for transfer / posting | Page 1of 1 | |||||
| Page Rev.No.: 0 | ||||||
| Approved by : | Effective Date: | |||||
| Process/ Activity Stage | Measurable Parameters (critical to Quality) | |||||
| Parameter | Acceptance Criterion | Doc./RecordRef | ||||
| 01 . | Receipt of communication / request | Format / Proper channel | Request should be through proper channel accompanying Name, Designation and place of posting. | Representation of the Officer. | ||
| 02 . | Examination of the request. | Validity | Examination of same w.r.t. transfer policy guidelines and vacancy position of the place for which the request has been made. | FCI Circular / Transfer policy guidelines. | ||
| 03 . | Submission of proposal for obtaining approval of Comptt.Authority(CA). | Sanctioned strength vis-à-vis Men-in-position. | After examination of request w.r.t. D.A.'s note and availability of substitute, the proposal is submitted for obtaining approval of Comptt.Authority(CA). | On file. | ||
| In case of transfer of office from difficult station viz.NEZ , the proposal is submitted by AM(E-I) / DM(E-I) after completion of 2 years stay or 1 month before the tenure is completed , for obtaining the approval. | ||||||
| 04 . | Issuance of order. | Approval | On receipt of approval of CA, orders are issued. | Office copy. | ||
| FCI | Quality Plan | Doc.No. :Pers./QP/10 | ||||
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Issue No.:1 | |||||
| Title : Encashment / Sanction of Earned Leave / L.T.C | Page 1of 1 | |||||
| Page Rev.No.: 0 | ||||||
| Approved by : | Effective Date: | |||||
| Process/ Activity Stage | Measurable Parameters (critical to Quality) | |||||
| Parameter | Acceptance Criterion | Doc./RecordRef | ||||
| 01 . | Receipt of communication / request. | Format / Proper channel | Request should be through proper channel accompanying Name, Designation and place of posting. | Representation of the Officer. | ||
| 02 . | Examination of request. | Fitness | The request is examined w.r.t. eligibility on the basis of record. | FCI Circular / Policy guidelines | ||
| 1. Encashment :- For CDA Employees :Encashment of all earned leaves., | ||||||
| For IDA : (No.of EL-30)X1/2 | ||||||
| 2.Sanction : EL is sanctioned as per request alongwith reason. | ||||||
| 3.LTC :- It can be availed 2 times for hometown and once for Bharat-Darshan in a block of 4 years. For encashment it is subject to 75 % fare of maximum of 3 tickets. | ||||||
| 03 . | Recommendation for sanction of request for obtaining approval of CA. | Suitability of request. | Based on above, appropriate recommendation is made for approval. | On file. | ||
| 04 . | Issuance of order | Approval | On receipt of approval of CA, orders are issued. | Office copy. | ||
| FCI | Quality Plan | Doc.No. :Pers./QP/11 | ||||
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Issue No.:1 | |||||
| Title : Sanction of conveyance / Computer advance | Page 1of 1 | |||||
| Page Rev.No.: 0 | ||||||
| Approved by : | Effective Date: | |||||
| Process/ Activity Stage | Measurable Parameters (critical to Quality) | |||||
| Parameter | Acceptance Criterion | Doc./RecordRef | ||||
| 01 . | Receipt of communication / request | Format / Proper channel | Request should be through proper channel accompanying Name, Designation and place of posting. | Representation of the Officer. | ||
| 02 . | Submission of application on file for obtaining pay particulars of the officer. | Basic Pay >= Rs.10,500/- | DA submits the application on file for obtaining pay particulars of the Officer / official. On rteceipt of the same, file is submitted w.r.t.rule and availability of fund. | FCI Circular | ||
| 03 . | Processing of file for sanction of conveyance / computer advance | AM(E-I) / DM(E-I) prefers the file for sanction of conveyance / computer advance and its mode of recovery with the concurance of associate finance for obtaining approval of CA. | Mode of recovery with instalments. | |||
| 04 . | Issuance of order after receipt of sanction of CA. | Approval | On receipt of sanction of CA, order is issued. | Office Copy. | ||
| 05 . | Acceptance of agreement submitted, by DM(E-I) and release of amount from bills section. | Correctness | The agreement submitted by individual is accepted by DM(E-I) and sanctioned amount is released from bills section. | No.of instalments and amount. | ||
| 06 . | Signing of mortgage papers and re-imbursement of amount. | Authenticity | After the mortgage papers are signed, the same are accepted and amount so incurred on mortgage papers is re-imbursed. | Copy of the same. | ||
