1    

Preferring of  petition

Time

i)Appeal/review  petition should be  preferred  by  concerned  official within  45 days of  receipt of penalty order/order passed in appeal.

 ii) However, the delay can be condoned  by Appellate Authority/Reviewing Authority if the  appellant/petitioner makes such request with valid reasons.

iii) The appeals/review petitions not preferred within limitation period or not accompanied by  reasons/justification for delay  are liable to be rejected  straightaway  without any consideration of merits of the case.

Concerned  case file.

2

Receipt of petition

Content

Diary Register at concerned level.

3

Opening of file

Time

A new  file No. will be  allotted to each case within a fortnight of receipt of petition in Division  as mentioned in file  register maintained  in the division in prescribed  format  Appendix/I.

Concerned  file / Register maintained in Format No.Hqrs./A&R/OIP/F/01 – (Appendix-I)

4

Entry in Central Monitoring Register opened  Zonewise/ Regionwise..

Content

All details will  be entered in the  Register maintained   in prescribed  format. – Appendix-II.

Register maintained in Format No.Hqrs./A&R//OIP/F/02 (Appendix-II)

5

Record Control  Register

Content

A  Register  will  be opened  at each  individual desk in the  prescribed  form for  entering  the files opened  at the desk  in a serial  order and indicating the serial  No. on the  cover  of the file and also  the location of placement of the file viz. Almirah No./Rack  No.,  date of  receipt/  finalization of Appeal/Review Petition / weeding  out of the  file etc.

Register maintained in Format No.Hqrs./A&R/OIP/F/03 (Appendix-III)

6.

Requisition of records from  Zone/ Region.

Time

A  communication  will  be  sent  within  a  fortnight of opening of the file to call  for case file from  DA/AA containing  charge sheet, reply  thereof, inquiry report, prosecution / defence documents , penalty order, appeal, order of  AA, Bio-data,  comments on  petition of appellant/petitioner,  position of co-accused, Bio-data, present designation & place of  posting  and acknowledgement  for receipt of  DA/AA' s order by the petitioner and any  other information relevant  to the case.

Concerned file.

7.

Furnishing  of records

Time

DA/AA  will ensure furnishing  of records alongwith  comments within  45 days    of  receipt of appeal/review petition directly  from the petitioner or communication from office of  AA/RA as far as possible.

Concerned file / Register in  Appendix-II.

8

Receipt of records

Content

 Concerned file

9

Status of validity  of appeal/review petitions and Condonation of  delay in filing of  appeal/review  petition if  so requested  by the appellant/petitioner.

Content

On receipt  of   records it will  be  examined  whether  the appeal /  review  petition  has been  preferred  by the  employee within  45 days of   receipt of DA/ AA's order as the case  may be .  If  not, whether   the  employee  has tendered valid  justification  for the delay  and if    yes or not, file will be submitted  to AA/RA  for acceptance/ rejection of the appeal/  review petition.

Concerned file

10

Gist  of the case

Contents

On receipt  of records  two  folders containing gist of the case, photo copy each of charge sheet, inquiry  report,  penalty  order, appeal one each for Appellate Authority  and DM/JM or M will be prepared   for  convenient  appraisal of the case.

The  folders.

11

Submission of file to Appellate  Authority for fixing up  date for granting of  Personal Hearing  to  Appellant. in case  of appeals preferred against  major penalty.

Type  of  Penalty

In case of  appeal against  major penalty  file will be  submitted  to  Appellate Authority for grant of Personal  Hearing  within a  month  of receipt  of records.  In minor  penalty  case or in review petition, P. H.  is not afforded.

Concerned  file

12

Communication  of date  fixed for  Personal  Hearing

Content

A communication will be sent to  appellant directly or  through his  controlling officer for intimation of date  of Personal  Hearing  fixed  by  the  Appellate Authority within a week.

In case the appellant expresses his inability to attend the Personal Hearing  on the date  so fixed  showing some valid reasons ; file will be re- submitted  to the Appellate Authority for fixing up  another date of hearing.

Concerned  file.

13.

Submission of file  to Appellate Authority for perusal before Personal Hearing of the appellant

Content

File will be submitted to  AA alongwith  folder  containing  gist of the  case, copies of charge sheet, inquiry  report,  penalty  order, appeal  etc. around  a week before date of P. H.  for perusal  of case.

Concerned  file.

14.

Attendance  of Personal Hearing  by the  Appellant

Content

Appellant will be  accompanied  by an officer of the rank of DM/JM or M to  Appellate Authority for Personal  Hearing  and  contents noted  down and recorded on  file by accompanying officer. i.e. if the appellant submits any such point which is not indicated in his appeal.

Concerned file

15

Examination of appeal/review  petition

Time

Appeal/review petition will be examined  on the basis of  contentions raised in appeal/review  petition and  representation  submitted during PH by appellant, if any, inquiry  report, penalty order etc. within  90 days of PH/   receipt of records and if any, clarification is required from DA/AA the same will  be sought  for.

Concerned  file.

16

Clarification

Time

Communication  sent to  office of DA/AA seeking clarification   within a  fortnight  of receipt of  file back  in Division

Concerned  file

17.

Submission  of clarification

Time

Office of DA /AA  will ensure that clarification is furnished to AA/RA within a  month of the  receipt  of  communication with the approval of  Disciplinary /Appellate  Authority . In case of delay reasons will be furnished.

Concerned  file

18.

Re-examination of  appeal/review petitions on receipt of clarifications and submission  to  AA/RA for decision

Time

Case will be  re-examined on receipt of  clarification from RO/ZO within  30  days for submission of file to Appellate / Reviewing  Authority for perusal/decision.

Concerned  file

18A

Consultation  with  CVC in cases where AA or RA intends to modify  the order of  DA passed earlier  in consultation  with CVC.

Content

In the appeal/review  petition cases if the Appellate/Reviewing  Authority proposes to modify or set-aside the penalty imposed in a case  in which CVC was earlier consulted, a reference will be made to  CVC before  taking  a final decision  by the AA/RA.  However, so  long  as the AA/RA while  modifying  the penalty  imposed by the Disciplinary Authority on the advice of CVC  still remains  within the  parameter of major  or  minor penalty, earlier advised by the  Commission,  there  is no need to consult  the commission  again,  as such modification does not  have the effect of departing  from  their  advice.  On receipt of CVC's  advice file will be again  put up to AA/RA for passing  the final order.

Concerned  file

19

Decision of AA or RA

Content

Receipt of  decision from the  Appellate/  Reviewing Authority

Concerned  file

20

Preparation of orders

Content

Orders will be prepared  on the  basis of recorded decision and submitted for approval  & signature to Appellate/Reviewing  Authority within  seven  working  days as far as possible.

Concerned file

21

Receipt of signed  orders

Receipt of file  with  signed  orders.

Concerned file

22.

Communication of  order to Appellant/petitioner.

-

Orders  will be despatched to concerned  M/SRM/ZM under whose jurisdiction the  appellant / petitioner is/was working  by  Regd Post/Courier  Service/fax depending upon  emergency or as  prescribed  under Regulation 75  of FCI(Staff) Regulations, 1971 for service upon  the appellant/petitioner under dated acknowledgement.

Concerned file

23.

Preference

Nature  of  penalty   Court  directions/ VIP reference etc.

Preference will be given  to disposal of appeal/ review petitions preferred  against penalty of dismissal/  removal from service/ compulsory retirement over the appeal/review  petitions filed  against other penalties as described  at SNo.(i) to (vi) under  Regulation 54 of FCI(Staff) Regulations, 1971 or petitions having  Court directions/VIP references.

Concerned file

24

Quarterly review of progress of timely action  in processing/ disposal of appeal/review petitions/identification of bottlenecks retarding  the  progress/steps to be taken  to remove the bottlenecks etc.

Content

Review of progress of timely action in processing / disposal of Appeal/Review Petitions/identification of bottlenecks retarding the progress/steps to be taken to remove the bottlenecks etc. will be undertaken on quarterly basis.

Concerned file.